Artificial Intelligence (AI) Policy

Artificial Intelligence (AI) Policy

1. Introduction

The Journal of Global Research in Multidisciplinary Studies (JGRMS) recognizes that Artificial Intelligence (AI) technologies, including Generative AI and Large Language Models (LLMs), are increasingly being used in scholarly research and manuscript preparation. These technologies can assist authors in improving language, organization, and productivity. However, they also raise important questions regarding authorship, accountability, originality, transparency, confidentiality, and research integrity.

This policy establishes the journal's expectations regarding the responsible and transparent use of AI tools by authors, reviewers, and editors.

The primary responsibility for the accuracy, originality, integrity, and ethical compliance of all submitted and published work always rests with the human authors.

2. Scope

This policy applies to the use of AI technologies during:

  • Research design
  • Data analysis
  • Manuscript preparation
  • Language editing
  • Image generation
  • Figure preparation
  • Peer review
  • Editorial decision-making

Examples of AI tools include, but are not limited to:

  • ChatGPT
  • Gemini
  • Claude
  • Microsoft Copilot
  • Perplexity AI
  • DeepSeek
  • GitHub Copilot
  • Grammarly AI
  • QuillBot
  • AI-assisted statistical or image-generation software

3. AI Cannot Be an Author

Artificial Intelligence systems cannot be listed as authors or co-authors of any manuscript submitted to JGRMS.

AI systems:

  • Cannot take responsibility for the accuracy of the work.
  • Cannot approve the final manuscript.
  • Cannot declare conflicts of interest.
  • Cannot accept responsibility for ethical compliance.
  • Cannot hold copyright.

Only individuals who satisfy the journal's authorship criteria may be listed as authors.

4. Acceptable Uses of AI

Authors may use AI tools for appropriate assistance, including:

  • Improving grammar and spelling.
  • Enhancing language clarity.
  • Formatting references.
  • Summarizing background literature.
  • Code debugging and optimization.
  • Translation assistance.
  • Improving readability.
  • Organizing manuscript structure.

All AI-assisted output must be carefully reviewed, verified, and edited by the authors before submission.

5. Disclosure of AI Use

Authors must disclose the use of AI tools if they have contributed in a meaningful way to the preparation of the manuscript.

Examples include:

  • Drafting sections of text.
  • Generating figures or illustrations.
  • Assisting with code generation.
  • Performing data analysis.
  • Creating tables or visualizations.

The disclosure should specify:

  • Name of the AI tool.
  • Version (if available).
  • Purpose of use.
  • Extent of AI assistance.

Routine spelling or grammar correction using standard software does not normally require disclosure.

6. Author Responsibility

Regardless of any AI assistance, authors remain fully responsible for:

  • Accuracy of all information.
  • Originality of the manuscript.
  • Proper citation of sources.
  • Data integrity.
  • Ethical compliance.
  • Interpretation of results.
  • Conclusions presented.
  • Compliance with copyright laws.

Authors must carefully verify all AI-generated content before submission.

7. Prohibited Uses

The following uses of AI are not acceptable:

  • Fabricating or manipulating research data.
  • Generating false references or citations.
  • Creating fictitious results.
  • Producing misleading images.
  • Manipulating research findings.
  • Concealing the use of AI where disclosure is required.
  • Using AI to impersonate peer reviewers or editors.
  • Circumventing ethical review or research integrity requirements.

Such practices may constitute research misconduct.

8. AI-Generated Images and Figures

Authors using AI to generate or substantially modify images, figures, graphical abstracts, or illustrations must clearly disclose this in the manuscript.

Images must not:

  • Misrepresent research findings.
  • Mislead readers.
  • Fabricate scientific evidence.

Editors may request the original source files or additional documentation where necessary.

9. AI in Data Analysis

AI-assisted analytical tools may be used where scientifically appropriate. Authors should:

  • Describe the methods used.
  • Identify the AI software or platform.
  • Explain how outputs were validated.
  • Ensure that results are reproducible where possible.

Authors remain responsible for verifying the accuracy of all analyses.

10. AI and References

Authors are responsible for ensuring that all references are accurate, complete, and correspond to real, citable sources.

AI-generated references must be verified before submission. Fabricated or inaccurate citations are unacceptable and may result in rejection of the manuscript.

11. AI Use by Reviewers

Reviewers must treat all manuscripts as confidential.

Reviewers must not upload submitted manuscripts, or substantial portions of them, into publicly available AI systems or services if doing so could disclose confidential or unpublished content.

If reviewers use AI tools for limited assistance (such as improving the wording of their review), they must ensure that:

  • Confidentiality is preserved.
  • No manuscript content is retained or used to train external systems.
  • Their review remains their own independent scholarly assessment.

Reviewers are fully responsible for the content and recommendations contained in their reviews.

12. AI Use by Editors

Editors may use AI tools for administrative support, such as checking language quality or identifying potential reporting inconsistencies, provided confidentiality is maintained.

Editors will not rely on AI systems as the sole basis for editorial decisions.

Editorial decisions are made exclusively by qualified human editors based on:

  • Scientific merit
  • Peer-review reports
  • Ethical compliance
  • Journal policies

13. Confidentiality

Authors, reviewers, and editors must not compromise confidential information through inappropriate use of AI systems.

Unpublished manuscripts, reviewer reports, editorial correspondence, and confidential data must be handled in accordance with the journal's confidentiality requirements.

14. Research Integrity

The use of AI does not reduce the responsibility of authors to maintain:

  • Academic honesty.
  • Transparency.
  • Originality.
  • Ethical research practices.
  • Accurate reporting of methods and results.

The journal reserves the right to investigate suspected misuse of AI.

15. Editorial Actions

If undisclosed or inappropriate AI use is identified, JGRMS may:

  • Request clarification.
  • Require revision.
  • Delay editorial processing.
  • Reject the manuscript.
  • Retract a published article where appropriate.
  • Take other editorial actions consistent with the journal's publication ethics policies.

16. Policy Review

As AI technologies continue to evolve, JGRMS will periodically review and update this policy to reflect developments in scholarly publishing, ethical guidance, and responsible research practices.

AI Disclosure Statement (For Authors)

Authors who use AI in a manner requiring disclosure should include a statement such as:

AI Use Disclosure: During the preparation of this manuscript, the authors used [AI Tool Name] to assist with [e.g., language editing, code suggestions, figure preparation, or literature summarization]. The authors carefully reviewed and edited the output and accept full responsibility for the accuracy, originality, and integrity of the published work.

Contact

Questions regarding this Artificial Intelligence Policy may be directed to the Editorial Office using the contact information provided on the journal website.