Digital Preservation Policy

1. Introduction

The Journal of Global Research in Multidisciplinary Studies (JGRMS) is committed to ensuring the long-term preservation, accessibility, authenticity, and usability of all published scholarly content. Digital preservation safeguards the scholarly record against technological obsolescence, accidental loss, system failures, and other risks that may affect long-term access.

JGRMS adopts appropriate digital preservation practices to ensure that published articles remain permanently accessible to researchers, institutions, and the wider scholarly community.

2. Purpose

The objectives of this Digital Preservation Policy are to:

  • Preserve the permanent scholarly record.
  • Ensure continued public access to published content.
  • Protect digital content from accidental loss or corruption.
  • Support long-term accessibility and discoverability.
  • Promote sustainable scholarly communication.

3. Preservation Strategy

JGRMS maintains multiple preservation measures to protect its published content.

These measures include:

  • Secure server infrastructure.
  • Routine automated backups.
  • Off-site backup storage.
  • Repository archiving.
  • Metadata preservation.
  • Persistent article identifiers (DOIs, where applicable).
  • Open standards for content storage.

The journal periodically reviews its preservation practices to ensure continued reliability.

4. PKP Preservation Network (PKP PN)

Where available and enabled, JGRMS participates in the PKP Preservation Network (PKP PN) to provide long-term preservation of published content.

The PKP PN preserves journal content in geographically distributed archival locations, ensuring continued availability in the event of data loss or platform failure.

5. Institutional Backups

The publisher maintains regular backups of:

  • Journal database.
  • Published articles.
  • Supplementary files.
  • Metadata.
  • Website configuration.
  • Editorial records.

Backups are performed on a scheduled basis and stored securely to minimize the risk of data loss.

6. Metadata Preservation

JGRMS preserves article metadata, including:

  • Article title
  • Author names
  • ORCID iDs (where available)
  • Abstract
  • Keywords
  • DOI
  • Publication date
  • Volume and issue
  • Licensing information
  • References

Maintaining complete metadata supports long-term discovery, indexing, and interoperability.

7. Persistent Identifiers

Where applicable, articles published in JGRMS are assigned Digital Object Identifiers (DOIs) to provide permanent, stable, and citable links to the scholarly record.

Persistent identifiers facilitate reliable access even if website structures change.

8. Open Standards

JGRMS supports the use of internationally recognized standards for digital publishing, including:

  • XML metadata
  • Dublin Core metadata
  • OAI-PMH metadata harvesting
  • Crossref metadata (where applicable)
  • Standard web formats (HTML, PDF)

These standards improve interoperability with indexing services, repositories, and digital preservation systems.

9. Content Integrity

The journal takes reasonable technical and administrative measures to protect published content from:

  • Unauthorized modification.
  • Data corruption.
  • Accidental deletion.
  • Cybersecurity threats.
  • Hardware failures.

If any loss or corruption of published content is detected, restoration will be undertaken using preserved copies whenever possible.

10. Migration and Technology Changes

As publishing technologies evolve, JGRMS will take reasonable steps to migrate digital content to newer formats and systems when necessary to maintain long-term accessibility.

Migration activities will aim to preserve:

  • Content accuracy.
  • Metadata integrity.
  • Persistent identifiers.
  • Citation information.

11. Access Continuity

The journal is committed to maintaining continuous access to published articles.

In the event of:

  • Server failure,
  • Website migration,
  • Platform upgrades,
  • Hosting changes,

reasonable efforts will be made to restore public access as quickly as possible.

12. Publisher Responsibilities

Saanvi Publications is responsible for:

  • Maintaining preservation infrastructure.
  • Performing regular backups.
  • Protecting digital assets.
  • Preserving metadata.
  • Ensuring long-term availability of scholarly content.

13. Author Responsibilities

Authors are encouraged to:

  • Retain copies of submitted and accepted manuscripts.
  • Deposit published articles in institutional or subject repositories.
  • Maintain copies of original research data.
  • Use persistent identifiers such as ORCID where available.

These practices complement the journal's preservation strategy.

14. Repository Integration

JGRMS supports the preservation of published content through:

  • Institutional repositories.
  • Subject repositories.
  • Trusted general-purpose repositories.
  • Long-term preservation services.

Repository deposits improve accessibility and provide additional preservation redundancy.

15. Policy Review

This Digital Preservation Policy will be reviewed periodically to ensure consistency with evolving technologies, publishing standards, and best practices for digital preservation.

Commitment to Long-Term Preservation

JGRMS is committed to preserving the scholarly record by implementing reliable preservation strategies that ensure published research remains permanently available, accessible, and discoverable for future generations of researchers.

Contact

Questions regarding digital preservation or long-term archiving may be directed to the Editorial Office using the official contact information available on the journal website.